Create your WhyFit account. You can do this at anytime - before or after you talk to WhyFit’s account manager.
2. Create your organization
Great! now, you should have access to our wellness management platform. “Your Organization” will appear on your home screen in the upper right corner. Click on it and then click on “Manage Organizations”.
Once you are in Manage your organizations, click “add organization” to create new organization.
Type the name of your organization and click “add organization”. You will see your new organization’s name in Manage your organizations.
3. Schedule wellness initiative
To schedule wellness initiatives in a company, click on "your organization" and click on your company's name.
This is where you will manage your wellness program. On the right hand side you can choose wellness initiatives
that you would like to implement in your workplace. Click on any initiative for more details.Once you decide on an initiative,
select the date under “Initiative Will Start On” and fill out “Location” of where the initiative will take place at the workplace.
If there is no specific location simply type N/A. To add an initiative to the schedule, click “Add initiative”
Now your initiative will show up on the calendar. Initiatives will also show up in employees home screen seven
days prior to the start date. If you chose an initiative that involves one of our vendors we will send you an email to confirm the details.
You can also change the date or location of an initiative if you click on the initiative already scheduled in the calender, and edit it on the right hand side column. Make sure to save it.
4. Offer rewards to employees
You can offer rewards for your employees to incentivize them for participating in wellness programs. To do this, click on rewards link on the left side column.
You can choose from multiple rewards. Most of the rewards have costs associated to them so make sure you budget
accordingly. You can also set the amount of points your employees needs to collect to redeem a specific reward.
Contact your account manager to help you choose rewards.
If you decide not to offer any rewards for your employees, we will we offer a drawing once a month for every WhyFit to participate in and win a reward.
5. Invite employees
To invite employees to your organization, click on the employees tab on the right side column in your organization wellness program.
Click on "Add Member". A window will pop up where you will be able to add email addresses of your employees. Click on "Add Another" to add multiple emails at once.
If you would like to add many employees at once, you can use the "Add Many At Once" option. You may input all email
addresses with a comma to separate each one. Example: firstname.lastname@example.org, email@example.com, firstname.lastname@example.org,...
Once you have inputted all employees' email addresses, click "send invitations". They will automatically receive and invite to the platform via email.
6. Giving admin privileges and deleting employees
You can assign admin privileges to anyone who has access to you organization. Admin is able to add,
edit and remove initiatives, rewards and employees in the organizations. Admin cannot add or remove organizations.
To grant admin privileges, click on “Employees” on left side bar. Find the employee’s email address that you want
to assign admin privileges and click on three dots at the bottom right hand side of the row. A drop down box will appear where you will need to click “Upgrade to admin”.
Admin can access an organization’s management platform by logging into WhyFit and choosing the organization in the upper right corner.
You can downgrade employees to a regular employee status by clicking on the three dots and choosing “Downgrade to Employee”. At this point, your employee won't have access to manage the organization’s platform.
To delete employees, you can do this by clicking on the three dots in the lower left corner of a row. Once an employee is deleted from an organization, they will lose
access to all company initiatives, challenges and rewards. They will retain their basic WhyFit account.
7. Create custom initiative
You can create your own initiatives on WhyFit. If your organization creates different types of events to help employees live a healthier lifestyle like
meeting after work to play flag football, we recommend using this feature to make sure that everyone in the company has access to that information about the event.
To create custom initiative, go to your organization and click on “create initiative” in the right hand side column.
An initiative form will show up with empty input fields to be filled in. The title of initiative will show in the
home screen on a tile. Next, choose the type of initiative, you can choose from 5 options(Stress management, physical activity,
nutrition/foods, workshops/lectures, other). Next fill in how many days the initiative will last in the input field. Lastly,
type all information that you believe an employee will need to know in the description input field.
Click “create initiative” and it will show up at the bottom of all available initiatives in the right hand column.
Click on newly created initiative and fill out the start date and location like you would be scheduling any
other initiative. Click “Add initiative” and it will show up in the calender and also on employees homescreen seven days before it starts.
Communicating wellness initiatives and events are crucial for the success and engagement of a wellness program. We do a lot in the
background so you don't have to, but we also give you options to help you in communicating changes and additional information to your employees.
What we do to communicate your wellness program:
We send an email about an initiative seven days before its start date, as well as on the day it happens.
We push out notifications about an initiative seven days before its start date, as well as on a day it happens to all employees that have the WhyFit app installed on their phone.
What can you do to communicate your initiatives:
You can send an email to all your employees about the specific initiative. You can use it to update people or remind them about participating in it.
To do this you need to click on a scheduled initiative. Under the event’s title there are three icons:
envelope, printer, and a bell. Click on the envelope icon. This will bring up a pop up where you will be
able to send out an email by filling out a form. The email will be sent out to all employees in the organization.
You can also send out an extra notification to all employees that have the WhyFit app installed on their phones and allow notifications.
To do this, click on the bell icon. This will bring up a pop up where you will be able to send simple notifications by filling out the form.
If you want to send a notification immediately, set it for today's date otherwise the notification will be sent on a specific date at a specific time.
You can also print out custom posters that shows the title, date and location of the initiative. Printing out poster is a great way of promoting the wellness program on site of the company.
Click on the printer icon. This will bring up a pop up where you will be able to see a preview of the initiative’s poster. Click print and it will bring up a standard printer dialog.
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